President (Board)

Chairs board meetings and directs all teams, involved with all aspects of the team and coordinates with long term partners such as the University of Helsinki and HYY. Administrates digital services for the team. Represents the team in external matters.

Vice President and Local Representative (Board)

Liaison with ESN Finland and ESN International and relays communications and ESN-network related information. Helps and supports the President and their tasks, chairs meetings if the President is absent, makes sure that rules are being followed, makes sure GDPR rules are followed, is responsible for documents and applications, as well as files on the shared drive.

Secretary (Board)

Takes minutes at meetings, coordinates office hours and inventory, responsible for ESNcard and membership management, make sures documents are filed in order and signed properly.

Administration (Team)

Supports the team’s daily operations by assisting during office hours and ensuring smooth administrative processes. Helps organise and distribute ESN Cards, supplies, and inventory.

Communications Manager (Board)

Coordinates the team, manages all external and internal communications with administration and team, and is involved in planning and sending out communications, in charge of the monthly emails, and steps in for social media and graphics when needed, helps with replying and escalating incoming messages. 

Communication (Team)

Manages social media channel (Instagram) and is creative and active in creating posts, stories, and campaigns. Is responsive in replying to messages on Instagram and Telegram

Treasurer (Board)

Responsible for the financial matters: accounting, invoices, reimbursements, plans and supervises the budget, makes and presents financial statements in annual and weekly meetings. Knowledge about Finnish law and Finnish language skills are a big plus.

Partnership Manager (Board)

Seeks partners and sponsors for events and collaborations. Prepares sponsorship packages and meets with external businesses and organizations. Strong English skills are necessary, Finnish language is also preferred here but not required.

Finance and Partnership (Team)

Assists the treasurer with general accounting, and budget and cost planning as well as helps with sales, merchandise, and sponsorships as well.

Event Manager (Board)

Plans and organizes the event calendar, coordinates the Event and Trips team alongside Trip Coordinator, is hands on for events and trip planning. Ensures quality of events and keeps events within budget. In charge of sitsit planning. Liaison with contracted venues.

Trip Manager (Board)

Liaison with TimeTravels, a third-party company that provides some of the trips. Relay communications and sales information from TimeTravels. Coordinates the Event and Trips team alongside the Event Coordinator, and is hands-on for event and trip planning. Ensures trips are on budget and planned well in advance. 

Event Coordinators

Plans and organizes events. They are involved in planning, including locations, timing, tickets, coordination with the social and inclusion team, and more.  You will be allowed to plan all sorts of events with the team. At the moment we have two different positions: sports and culture coordinators. 

Events Team 

Supports the planning and execution of events by assisting with setup, logistics, and on-site coordination. Helps ensure events run smoothly and provides a welcoming experience for participants.

Trip Coordinator

Plans and organizes smaller day trips to nearby destinations, including logistics, schedules, and participant communication. Works closely with the Trip Manager and team to ensure trips are well-organized and on budget. 

Trip Team 

Assists with the promotion of TimeTravels trips and supports trip operations, including participant coordination and on-the-day assistance. Helping the trip coordinator with organising day trips. 

Buddy Programme and Social Inclusion Manager (Board)

Buddy programme bridges the Finnish-International gap and aims to help students learn about new cultures. Connect international/exchange students with local Finnish students in a buddy system. Manages the entire process and creates buddy-specific events throughout the year. Comes up with programme goals with the team and aims for inter-university collaborations. Liaison with the University of Helsinki's student exchange office. Advocates for safety and inclusion in all events and activities. Liaison with other ESN Social Inclusion Coordinators. Creates goals for safety and inclusion of all realms and aims to integrate the University of Helsinki, ESN, and team values into all internal and external actions. 

Buddy Programme Coordinator

Plans buddy-specific events through the year. Comes up with programme goals with the team and aims for inter-university collaborations. Works on developing the new buddy programme and responsible for data collection and improvement metrics.

Safety and Social Inclusion Coordinator

The main goal of this position is to organise socially inclusive events, such as blood donations, charity events, and elderly home visits, and to create informative posts about Finnish culture and society. 

Safety and Social Inclusion (Team)

Helps organise buddy-specific and inclusive events together with the social inclusion manager and coordinators. 

VOLUNTEERS 

Want to get involved in some events when you can, but don't have enough time to plan full events? You can join ESN Uni Helsinki as an active volunteer! 

Responsibilities:

• Help with at least 1 event and/or parties per month

• Don't have the same managing responsibilities, but want to help at student events

• Share events and communications among friends and groups

Time Commitment:

• 1 event per month - Flexible

Benefits:

• Free ESNcard

• Free access to events you are volunteering at

• More perks depending on how much you volunteer

Team and Board Responsibilities

• Be enthusiastic about helping international and exchange students in Helsinki have a great and enjoyable time.

• Use your previous international or Finnish experiences to share the culture with incoming students. 

• Be peer representatives in support and help for students

• Be able to work in teams and communicate appropriately in English

• Attend weekly meetings and spend time for your responsibilities

Time Commitment

• Team Positions - Volunteer at 1 event / month + team meetings + planning time ~1-4hrs/month

• Coordinator positions - to be specified 

• Board Positions - board meetings + planning and iplementing according to your position ~ 2+ hrs/week

Benefits

• Credits from the University of Helsinki for local degree students for being a board member (exchange students and interns should check with their home university)

• Meet new internationally-minded friends and join the international community in Helsinki

• Opportunities to participate in ESN meetings, trainings and events in the local, national, and international levels

• Experience working in a non-profit student organisation within a local, national, and international network, and increase your competency in languages, event planning, leadership, teamwork, communication, decision making, and more!

• Unforgettable memories and experiences in Helsinki and the university life.

• Certificate of volunteering from ESN Uni Helsinki

• Board positions have higher decision-making privileges and gain some priority on  perks
  
  

• Free ESNcard

• Free attendance for hangout events

• Free tickets and perks at night events

• Semester team bonding events

• Discount for ESN Uni Helsinki merch